Privacy Policy

At NVOY, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how Nordic Archive Solutions AB ("NVOY", "we", "our", or "us") collects, uses, and protects information when you visit www.nvoy.ai.

This Privacy Policy applies only to the NVOY website. It does not apply to the NVOY platform or any services provided to customers under separate agreements.

Who We Are

The website www.nvoy.ai is operated by:

Nordic Archive Solutions AB
Organization number: 559424-7198
Malmö, Sweden

For any questions regarding this Privacy Policy or our processing of personal data, please contact:

Email:simon@nvoy.ai

Information We Collect

Information You Provide

If you choose to book a demo through our website, we collect the information you voluntarily provide, including:

  • First name

  • Last name

  • Email address

  • Company name

  • Mobile phone number

This information is collected solely for the purpose of scheduling and conducting your requested meeting.

You may also contact us directly via email. Any information you choose to include in your email will be processed solely to respond to your inquiry.

Technical Information

When you visit our website, certain technical information may be collected automatically through standard web server operations, including:

  • IP address

  • Browser type and version

  • Operating system

  • Device type

  • Pages visited

  • Date and time of your visit

  • Referring website (if applicable)

This information is used only to ensure the security, reliability, and proper operation of the website.

We do not use website analytics or visitor tracking tools.

How We Use Your Information

We process personal information only when necessary and for legitimate business purposes, including:

  • Scheduling and managing demo meetings

  • Responding to inquiries

  • Communicating before and after requested meetings

  • Maintaining the security and functionality of our website

  • Complying with applicable legal obligations

We do not sell your personal information or use it for advertising purposes.

Legal Basis for Processing

Where the General Data Protection Regulation (GDPR) applies, we process personal data based on one or more of the following legal grounds:

  • Your consent when you voluntarily submit information through our website.

  • Our legitimate interest in responding to business inquiries and providing requested demonstrations of our services.

  • Compliance with applicable legal obligations where required.

Third-Party Services

To provide our website and booking functionality, we rely on trusted third-party service providers.

Squarespace

Our website is hosted by Squarespace, which processes certain technical information necessary to deliver and secure the website.

HubSpot

Our demo booking system is powered by HubSpot. Information submitted when booking a meeting is processed through HubSpot to manage appointments and customer communications.

Google Calendar and Google Meet

When a demo meeting is booked, meeting information is synchronized with Google Calendar and Google Meet to facilitate scheduling and online meetings.

These providers process personal data in accordance with their own privacy policies and applicable data protection laws.

Cookies

Our website uses essential cookies required for the website to function properly.

These cookies enable core functionality such as page navigation, security, and booking functionality.

We do not use advertising cookies, profiling cookies, or website analytics cookies.

Data Retention

We retain personal information only for as long as necessary to fulfil the purposes described in this Privacy Policy or to comply with applicable legal obligations.

Information submitted through our booking system may be retained for customer relationship management and future business communications where appropriate.

International Data Transfers

Some of the third-party services we use may process personal data outside the European Economic Area (EEA).

Where personal data is transferred internationally, we take reasonable steps to ensure that appropriate safeguards are in place, including the use of Standard Contractual Clauses or other lawful transfer mechanisms where required under applicable data protection laws.

Your Rights

If you are located within the European Economic Area, the United Kingdom, Switzerland, or another jurisdiction with similar privacy rights, you may have the right to:

  • Access your personal data

  • Correct inaccurate information

  • Request deletion of your personal data

  • Restrict or object to processing

  • Request data portability where applicable

  • Withdraw consent where processing is based on consent

To exercise your rights, please contact us using the contact details provided above.

You also have the right to lodge a complaint with your local data protection authority.

Data Security

We take appropriate technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction.

While no method of transmission over the internet can be guaranteed to be completely secure, we strive to use commercially reasonable safeguards to protect the information entrusted to us.

Links to Other Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external websites and encourage you to review their respective privacy policies.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, legal requirements, or website functionality.

Any updates will be published on this page together with the revised "Last updated" date.

By continuing to use our website after changes have been published, you acknowledge the updated Privacy Policy.